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 Duration 14 hours (2 days)

Course Outline

Module 1: Core AI Principles for Office Settings

  • Defining Artificial Intelligence: Categories and foundational concepts
  • Distinguishing between Generative AI and Predictive AI
  • Real-world applications in administrative roles
  • Considerations regarding ethics, privacy, and usage boundaries in the workplace
  • Practical exercise: Identify administrative processes that can be accelerated using AI

Module 2: Streamlining Daily Tasks with AI

  • Automating responses and email management (via Gmail, Outlook)
  • Leveraging virtual assistants (such as ChatGPT, Copilot, and Gemini)
  • Automating repetitive workflows using AI platforms (Zapier, Make)
  • Guided practice: Develop auto-replies and scheduling routines with AI

Module 3: AI-Driven Document Creation and Editing

  • Drafting emails, reports, and meeting minutes with AI assistance
  • Enhancing text quality and generating automatic summaries
  • Performing real-time document translation
  • Guided practice: Produce and refine an administrative report using AI tools

Module 4: Data Analysis and Reporting via AI

  • Generating charts, tables, and executive summaries with AI
  • Interacting with Excel and Google Sheets using AI-powered plugins
  • Interpreting data results through natural language queries
  • Guided practice: Upload an Excel file and execute analysis using AI

Module 5: Elevating Presentations and Visual Reports with AI

  • Building presentations in PowerPoint or Canva with AI support
  • Generating imagery using AI (DALL·E, Canva AI)
  • Converting PDFs into summarized presentation slides
  • Guided practice: Construct a professional presentation from existing documentation

Module 6: Time Management and Organization through AI

  • Managing schedules, calendars, and reminders with AI
  • Utilizing AI tools for task prioritization
  • Integrating AI with productivity platforms like Notion, Trello, and Asana
  • Guided practice: Automate weekly planning processes using AI

Module 7: Case Studies and Designing AI-Enhanced Administrative Workflows

  • Examining success stories from organizations leveraging AI in administration
  • Constructing a personalized AI workflow
  • Assessment: Design an AI solution for your specific department
  • Final exercise: Each participant will develop a practical AI solution applicable to their role

Summary and Next Steps

Requirements

  • Proficiency with standard office productivity software (including email, spreadsheets, and word processing)
  • No previous experience with AI tools or programming is necessary

Target Audience

  • Administrative specialists
  • Office managers and executive assistants
  • Support staff in HR, finance, and operations
  • Individuals aiming to optimize daily tasks using AI capabilities

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