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 Duration 14 hours

Course Outline

Introduction to ChatGPT and Fundamental AI Concepts

  • Gaining insight into AI and natural language processing
  • Defining the capabilities and limitations of ChatGPT
  • Accessing ChatGPT: comparing free and subscription tiers

Utilizing ChatGPT for Report Summarization

  • Strategies for condensing extensive documentation
  • Differentiating between extractive and abstractive summarization methods
  • Practical exercise: summarizing meeting minutes and policy files

Leveraging ChatGPT for Brief Preparation

  • Generating executive-level summaries
  • Structuring concise, professional briefs
  • Practical exercise: developing a one-page brief from a comprehensive report

ChatGPT for Administrative Correspondence

  • Drafting professional emails and internal memos
  • Refining tone, clarity, and brevity
  • Practical exercise: rewriting administrative communications

Optimizing Tasks with ChatGPT

  • Automating repetitive text-based activities (such as reminders and follow-ups)
  • Developing templates for standard administrative requirements
  • Practical exercise: crafting reusable prompts for everyday tasks

Techniques for Enhancing Productivity

  • Time-efficient strategies leveraging ChatGPT
  • Organizing and prioritizing tasks with AI assistance
  • Practical exercise: establishing AI-supported workflows

Integrating ChatGPT into Office Processes

  • Utilizing ChatGPT alongside office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical exercise: streamlining daily administrative duties with AI support

Recap and Future Directions

Requirements

  • Fundamental proficiency in computer operation
  • Practical experience with word processing software
  • Familiarity with email systems and digital collaboration platforms

Target Audience

  • Administrative team members
  • Office support personnel
  • Professionals seeking AI-driven productivity solutions

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